AI systems for UK trades businesses
See more leads. Send quotes faster. Win more work.
MIND MATRIX helps busy trades businesses stop losing sales to missed enquiries, slow quotes, and weak follow-up without piling more admin onto the evening.
Built for the way real trade businesses work, so the sales side keeps moving while you are still on the tools.
- Made for sole traders and small trade firms
- Clear packages with a clear next step
- Helps you reply faster, quote faster, and keep sales moving
Real trade context
Grounded in the kind of site work, property upgrades, and quote pressure your customers deal with every week.
What goes wrong
This is where good jobs get lost.
Enquiries come in from WhatsApp, phone, forms, email, and social messages.
You cannot reply properly when you are on the tools.
Customers do not send enough information to quote properly.
Quotes get delayed because the details are incomplete.
Follow-up happens late or not at all.
Admin spills into evenings and weekends.
Plans & Pricing
Simple starting points for the stage you are at.
Capture is the easy start. Convert is the best fit for most firms that want more sales from the leads they already get. Custom Systems is for bigger handoff, routing, or booking problems.
Capture
Stop missing new enquiries and keep every lead in one place.
From £95/month + setup
Best for: Sole traders and small firms that want a cheap, simple starting point for WhatsApp, forms, email, and calls.
What you get: Every new lead is seen faster, answered sooner, and less likely to disappear.
Why start here: Best when the first problem is missed leads and slow first replies.
Convert
Most PopularTurn more leads into quoted jobs with better details, faster quotes, and follow-up.
From £295/month + setup
Best for: The best fit for most trade businesses that already get leads but lose too many before the quote is sent.
What you get: Better lead details, quicker quotes, and more good jobs kept moving.
Why start here: Best when you want more sales from the leads you already get.
Custom Systems
Join up lead handling, team handoff, booking, and follow-up around the way your business works.
Custom pricing
Best for: Growing firms that need routing, alerts, booking steps, or other joined-up sales and admin fixes.
What you get: A clearer sales process across the team without hiring office staff too early.
Why start here: Best when the problem goes beyond one person or one step.
Start here
If your main problem is...
This is the quickest way to see which package you should look at first.
Capture
Enquiries getting missed
Start with Capture if the first win is simply seeing every new lead and replying faster.
Convert
Leads not turning into quotes
Start with Convert if leads are coming in but too many stall before the quote is sent.
Custom Systems
Sales, handoff, or booking feels messy
Start with Custom Systems if sales, handoff, booking, or alerts need joining up properly.
How it works
Simple 3-step flow.
Capture the enquiry
We bring the main enquiry routes into one clearer flow so new leads are acknowledged, visible, and less likely to get missed.
Collect the right details
We gather the job information, photos, and context needed to respond properly instead of wasting time chasing the basics later.
Move leads toward quote and booking
We tighten handoff, quoting, and follow-up so more worthwhile enquiries stay active long enough to become booked work.
Sales impact
This helps you sell more work, not just tidy admin.
When leads are missed or quotes go late, the problem is sales. The admin pain just shows you where money is leaking.
- One missed enquiry: If a good customer goes elsewhere before you reply, the problem is no longer admin. It is lost work.
- One delayed quote: When pricing waits until late evening, even a solid lead can cool off before the quote lands.
- One good lead going cold: Inconsistent follow-up turns warm intent into silence, especially when the customer is comparing two or three firms.
- One extra booked job: A cleaner enquiry-to-quote workflow can add booked work before you ever need to hire office support.
Built for trades
Made for real jobs, not generic office admin.
MIND MATRIX was built to solve a real problem: good trade businesses lose work when enquiries are spread out, quotes are late, and follow-up depends on memory.
Built around how trade leads really come in, not generic office admin.
Gets the right details in early so quote time is not wasted.
Keeps the first step clear, simple, and affordable.
Examples
Simple before-and-after examples, shown honestly.
We show realistic examples of what changes so you can see the benefit, not just hear claims.
Example workflow
From scattered enquiries to one clear intake
- Website forms, WhatsApp, and phone notes feed one visible workflow
- New enquiries are acknowledged before the owner gets back to the van
- Nothing sits in a personal inbox waiting for the evening
Example workflow
Turning vague messages into quote-ready briefs
- The system asks for the missing photos, scope, and access details earlier
- Estimator time is used on better information instead of admin chasing
- Useful leads reach pricing in a cleaner, more usable format
Example workflow
Reducing evening admin with better lead handling
- Follow-up is prompted while the lead is still warm
- Quotes and next actions stop depending on memory
- The owner gets a more controlled front end to the business
What this looks like
Example lead summary
What the setup does next
- Sends a quick first reply
- Asks for the missing details before quote time is used
- Marks the lead as ready for pricing and follow-up
Quote intake
Example quote summary
Before / after lead handling
Before
- WhatsApp lead buried under site messages
- Postcode and photos missing
- Quote delayed until late evening
- No structured follow-up after sending
After
- Lead acknowledged quickly
- Missing details collected up front
- Estimator sees a quote-ready summary
- Follow-up is scheduled before the lead cools
Request a Demo Call
Show us where work is being lost.
We will look at where leads come from, what slows the sale down, and which package is the right place to start.
What happens next
- 1. We look at where leads get missed or slowed down.
- 2. We point to the first fix worth making.
- 3. We recommend the right package and next step.